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SMS for school administrators

Make the school day work together.

Admissions, class lists, staff records and the timetable all shape the same school day. Manage them in one connected workspace, with less copying between separate registers.

Talk about your school Explore SMS plans

For the team keeping the school running day to day.

Academium SMSIllustration
Administration · First term

Ready for the school day

12Classes organised
3Enrolments to review
01

New student record

Family linked · Class selected

Review
02

Class timetable

Teachers and subjects arranged

Ready
03

School calendar

Term dates and events together

Updated
  1. 1Enrol a student
  2. 2Organise their class
  3. 3Keep records connected

Example records · Available features depend on plan, setup and staff permissions.

Built around your responsibilities

One school day. Fewer loose ends.

Keep the details that everyone relies on consistent, from a family’s first record to a student’s next class. Find information when it is needed instead of rebuilding it for each department.

01

Turn admissions into a connected student record.

Keep the information the school needs from the beginning: the student, their guardian, academic placement and supporting details. Avoid starting a separate record every time another department needs the same child’s information.

  • Carry an enquiry into admission.

    A prospective student can be recorded before class placement or fees are assigned. Staff with admission permission can then open the prepared admission form and enrol the same record.

  • Connect siblings and guardians.

    Use the family and guardian records when admitting children, including siblings. School-specific required fields and custom fields help the record reflect the information your school actually needs.

  • Keep changes traceable.

    Manage class transfers with their history and record when a student leaves. Enrolled, prospective and left lists help your team find the right stage of a student’s journey.

The school can follow one student through changing circumstances without rebuilding their story in separate lists.

Related feature guides
02

Close the gaps in the daily attendance routine.

Help the school complete its registers and return to the records when an absence needs attention. Student, staff and exam attendance have separate responsibilities and reports.

  • Organise the correct register.

    For student attendance, choose the class, section and date, review each status and add remarks where useful. Student, employee and exam registers each require their own permissions.

  • Follow up on missing class records.

    Catch Up identifies classes whose register is still missing during the school day and shows how many classes have been marked. Follow up with the responsible teachers rather than mistaking an unfinished register for a class full of absences.

  • Review actual attendance over time.

    Use daily and term attendance reports to look beyond today. Student term reports show the day-by-day record and attendance percentage, while staff and exam reports support their own reviews.

A missing register and an absent student become two clear issues your team can address correctly.

Related feature guides
03

Make the timetable and assessment process follow the same term.

Set the academic structure once, then keep everyday work aligned with it. Classes, sections, subjects, teachers and the current session provide the context for timetables and assessment records.

  • Prepare the term.

    Organise sessions and terms, then maintain the classes and subjects staff will use. Keep holidays and school events in the calendar so the working dates reflect the actual school day.

  • Arrange teaching responsibilities.

    Maintain class and subject assignments and the timetable. Teachers can work from their assigned responsibilities instead of relying on a separate list that has fallen out of date.

  • Carry records into the next stage.

    With the appropriate assessment permissions, support exam setup, results review and report preparation. At session end, manage student progression with the school’s existing class records to hand.

Teachers, administrators and reports can work from the same academic structure.

Related feature guides
04

Keep staff records and absence decisions organised.

Maintain the records your school needs about its employees and help authorised decision makers handle leave with the relevant information in front of them.

  • Keep the employee record usable.

    Maintain staff details and the information your school collects, with access shaped by the role. This gives the school a consistent source for administration instead of disconnected staff lists.

  • Review leave in context.

    Leave applications include dates, a reason and an optional supporting document. Supported checks prevent overlapping requests or requests beyond the available allowance.

  • Follow the decision and report.

    Staff with leave-management responsibility can approve or reject pending applications. Date and role filters help the school review approved, pending and rejected leave without confusing one status with another.

The staff record and leave decision stay available for the next person who needs to understand them.

Related feature guides
05

Give each member of the team an appropriate working space.

School administrators can help manage staff roles within their authority. The aim is to make everyday work accessible while respecting the school owner’s decisions about sensitive responsibilities.

  • Match access to the task.

    Use the permissions for viewing, adding, editing and deleting supported records. A person who only needs a report does not automatically need permission to change the records behind it.

  • Respect the role-management boundaries.

    School administrators cannot change their own role or the school owner’s role. These boundaries keep daily role management from becoming an unrestricted change to the school’s authority.

  • Handle finance only when it is delegated.

    Financial access is off for School Admin by default. The school owner chooses any financial work to add, and a named approval responsibility remains separate from simply being able to open a module.

Your team can get the access it needs without making every administrator responsible for every sensitive action.

Related feature guides
06

Keep the practical school day from becoming scattered paperwork.

School administration also includes events, activities, documents and the records people request at the office. Use the modules available to your role to keep those tasks alongside the rest of school life.

  • Keep dates and activities together.

    Maintain school holidays, events and extracurricular activity records so the team has a shared record of what the school is organising.

  • Prepare the documents people need.

    Use Printables for supported school documents and the relevant reports for operational reviews. Check the right student, class and academic period before sharing a document.

  • Find the next task quickly.

    Search helps staff find the records and destinations their role can access. Personal sidebar arrangement and focus spaces let each person make frequent tasks easier to reach.

The office has a more consistent routine for finding information and getting the next task done.

Related feature guides

Thoughtful safeguards

Responsibilities agreed by your school.

School administrators can organise daily operations without automatically receiving financial access. The school owner chooses any additional financial responsibilities and the permissions your role needs.

Read the SMS FAQs
FAQs

Questions from school administrators

A few useful details before you bring your team into SMS.

Ask us about your school Browse all SMS FAQs

Yes. Custom fields let the school add extra information to supported records. Your team can keep those details alongside the standard records rather than maintaining another spreadsheet.

One school. Different responsibilities.

See how the rest of your team works.

Your school’s next chapter

Bring your people and their work together.

Choose the SMS plan and working setup that fit your school.

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