Employee records
Your staff, from first day to last.
Each employee’s details, salary, bank accounts, documents, class schedule and devices sit on one profile.
Employment status
One status. The right consequences.
A staff member’s status decides whether they can be assigned work and whether they belong on payroll.
Working, away or gone. Active, on probation, corps member, intern, on leave, suspended, resigned, dismissed, retired or contract ended.
Leave stays paid. Someone on leave stays on payroll but is not offered for assignment. Suspended staff are neither.
Current and former, a click apart. The staff list shows who works here by default, with former staff and each status one filter away.
Adding staff
One form, or a whole spreadsheet.
Add a person with their employment, personal, login and bank details, or import many at once.
Pension only where it applies. Pension details sit behind a switch, since many staff have no pension account.
Mixed roles in one file. Import from Excel with each person’s role, designation and department in their own row, so a teacher and a bursar can arrive together.
Departments and designations. Keep your own lists of departments and job titles.
The staff list
Staff grouped by the role they hold.
Each role with staff in it has its own tab, and the link to each tab can be shared.
Counts at a glance. Each status shows how many staff it holds.
The staff profile
Everything about one member of staff.
A staff profile keeps the person’s identity at the top and the rest in tabs: editable details, their class schedule, salary, bank accounts, login and security, the devices they use, documents on file, and their sign-in history showing when and from where they signed in.
Documents on file. Keep contracts, certificates and other documents against the member of staff.
Access
Sign-in, PINs and devices, per person.
Manage how each employee gets into SMS without touching their record.
Turn sign-in off in bulk. Move staff between the lists of who can and cannot sign in. Nothing is deleted.
Reset a PIN. Clear a forgotten PIN from the profile, and the employee sets a new one at their next sign-in.
Their devices. See the computers an employee uses from their profile.
No. Staff on leave stay on payroll. Pay can still be adjusted on their payslip if needed.
Set their status to resigned, dismissed, retired or contract ended. They leave the current list and assignment pickers, and their record stays.
Staff import uses Excel files, so dates keep their meaning. Export your sheet as .xlsx before uploading.
Keep your staff records in Academium SMS.
Download Academium SMS and set up your school, try a demo, or start in free mode.