Parents & families
One parent. Every child they bring.
A parent’s record holds their details and the children linked to them, and the family list shows where every family stands and what it owes.
The parent record
Asks for the names that apply.
The relationship decides the form: parents give a father’s and mother’s name, any other guardian a single name.
Details and children together. A parent’s profile opens on their details, with a Children tab that shows how many are linked before you open it.
Your extra fields. Custom fields your school adds for parents appear on the form.
When a family leaves
Mark the whole family in one step.
Record every admitted child of a parent as having left, with a status and a date.
Balances stated first. Before you confirm, the page shows the outstanding balance each child carries, which will be written off.
Only children still at the school. Children who have already left, transferred or graduated are not touched.
Removing a parent
Children are moved, not lost.
Removing a parent asks what should happen to their children first.
Move them to another parent. Choose a different parent on record to take the children.
Fee history protected. A child with any fee record can only be moved, never deleted with the parent.
The family list
Where every family stands.
Families are sorted into three tabs with their counts: enrolled, prospective until a child is admitted, and left once every admitted child has left, transferred or graduated. Each child carries a status of their own, including not enrolled this session.
What each family owes. The list shows every family’s lifetime balance across all their children. Staff without fee access see it hidden.
One invoice for the family. Open a family invoice from the list and collect for all the children in one payment.
Your own columns. Custom fields your school adds for parents can be shown as columns on the list.
Admit each child under the same parent record. They then appear together on the parent’s profile.
No. SMS is used by your school’s staff.
Yes, with the family wallet. A parent’s balance can pay fees for the children linked to them.
Keep every family together in Academium SMS.
Download Academium SMS and set up your school, try a demo, or start in free mode.