Sales & inventory
Know what is on the shelf.
Buy stock in, sell it or issue it out, and see when something is running low.
Products
Buy by the carton, sell by the piece.
Each product has a code, a category, a purchase price and a sales price. Give it a purchase unit and a sale unit with the ratio between them, such as a carton of 24 exercise books, and stock is counted in the unit you sell.
Set-up on one page. Categories, suppliers, stores and units each have a tab on the inventory set-up page, with their own permissions.
Purchases
Stock in, with the bill.
A purchase is a bill from a supplier into a store, with lines that total as you type. Stock only goes up once the purchase is marked as received.
Order and payment status. Track whether a purchase is ordered, received or pending, and whether it is unpaid, part paid or paid.
Stores and suppliers. Keep products, categories, units, stores and suppliers in one set-up.
Sales
Sell to students and staff.
Create a sale for a student, found through their class, or a member of staff, with products picked by category.
Paid in full or in part. Record the payment with the sale, and see what is still owed.
Bills and payments
Every bill with its payment history.
Open any purchase or sale as a bill with its lines, its payment history, and an Add Payment tab for as long as something is still owed. Each payment is made from or into one of the school’s accounts, with the method and a remark.
Sales reach the books. Money received on a sale is recorded as income in school accounting, against the account you choose.
Deleting puts stock back. Delete a sale and the stock it removed is returned. The confirmation says so.
Issuing
Lent out, and due back.
Issue items to a person without selling them, with the date they are due back.
No over-issuing. Available stock is shown beside the picker, so issuing more than you have is obvious.
Low stock in Catch Up. Catch Up shows products that have run out separately from those running low.
Reports
Stock, purchases, sales and issues.
Four reports under Reports: what is in stock by product, what was bought, what was sold and what was issued.
Yes. Create a sale for a student through their class and record what was paid.
Track your school’s stock in Academium SMS.
Download Academium SMS and set up your school, try a demo, or start in free mode.